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Inspection frequency

The frequency of inspections is down to the individual site owners, subject to their risk assessment.
Typical frequencies might be:

Inspection Monthly 3 Monthly 6 Monthly Annual 3 year
Fixed Wiring either
LV Inspections either
Isolator Checks either
RCD Checks
Emergency Device Checks
Emergency Lighting Checks
Functional
Full		 Both required
Portable Appliance Testing either

⤵️

Inspection Process

The process of inspections and addressing defects is very simple.

graph LR A(fa:fa-mobile Engineer
Carries out inspection) ==> B((Logs defect)) == recorded in ==> C(Managers
Dashboard) B --> | Code 1 | EM[Immediate
fa:fa-envelope Email] --> M((Designated
Manager)) --> D((fa:fa-mobile Electrician
Repair & Close)) ==> C C ==> E((Managers
Sign off)) B--> | Code 2 or 3 | EM2[weekly
fa:fa-envelope Email] --> M M --- L[ fa:fa-laptop PC] --- C E .-> A style L fill:#FFF,stroke:#FFF,fontsize:40px
  1. An engineer conducts the relevant inspection and logs the defect1.
    It is added to the Managers Dashboard
  2. An instruction is issued to the electrician to address the defect2
  3. Once addressed and a photo is added for the record, it is closed by the electrician
    and is automatically updated in the Managers Dashboard.
  4. A Sign off button in the Managers defect list
  5. The Manager compares descriptions & photos then signs off the defect
  6. The Defect is automatically archived and removed from the Managers list

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Notifications

When a defect is raised it is immediately recorded in the managers dashboard and, if a Code 1 Defects an email is immediately sent to the designated manager.
For Code 2 and Code 3 defects a summary email is sent once a week.

Example email

From: notifications@sharkesms.com         21/11/2024
 To site.manager@site.com

Dear Site Manager,
Here's your weekly summary for Your site.

Total Outstanding Action Defects
Code 1 defects: 0
Code 2 defects: 5
Code 3 defects:16

Electrical safety alerts
New electrical safety alerts: 0

Inspections Next inspection due: Emergency Lighting Checks 10/29/2023
Inspections overdue: 1

Compliance
Latest self-assessment audit score: 100 %.
To login, please follow this link.

Kind regards,
Shark Electrical Safety Management Software
www.SharkESMS.com
support@sharkesms.com
Shark Logo

Notes

  1. If an an Observation rather than a Defect is logged the comments will be recorded in the report but not specifically flagged up on the Managers Dashboard ↩

  2. For efficiency, a number of defects would be addresses at the same time, these can be filtered by Code, location or Inspection type. ↩

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